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Property Manager Assistant - Permanent Role

Retour aux annonces Industrie - Ingénierie - Technique
Lausanne
29/08
 
À propos de notre client

Our client is a privately owned company with a diversified real-estate portfolio across Europe.

Description du poste

  • Systems/logs/production of reports, check lists and ensuring follow up of relevant activities.
  • For specified properties, collect information on defects and organizing repairs.
  • Provide regular liaison/management of key providers - builder, electrician, alarm, cleaners etc.
  • Organize regular maintenance/checks including fire alarms, electrical equipment, fire extinguishers, security systems, etc.
  • Be responsible for update and follow up with insurance certificates and license renewals.
  • Act as point of contact for the Property Manager relating to the building or for reporting of faults.
  • Ensure compliance with local and company safety rules and take actions to minimize risks.
  • Record, hold and maintain information on aspects of buildings and services.
  • Take ownership for ad hoc projects as instructed and attend meetings as agreed with Property Manager, coordinating with others involved.
  • Provide general support to the Property Manager, showing initiative, flexibility and sharing workload when required; including administrative support with agendas, meeting, travel etc.
  • Act as point of contact for both internal and external people wishing to contact the Property Manager, ensuring queries are dealt with effectively and items progressed.
  • Take initiative to identify and handle problems/issues that arise.
  • Process financial/administrative information as required (e.g., invoices, expense claims, budgets) checking and validating information for completeness and investigating errors/discrepancies.

Profil recherché

  • Good educational background, "Apprentissage" or minimum Bachelor degree (2 years following high school diploma) (or equivalent) preferably in the fields of M&E (mechanical & electrical), construction, hospitality or project management.
  • At least 3 years' experience in a similar position within a highly demanding environment (family office, luxury hospitality group, etc.).
  • IT Literate, expert in Word, excel and PowerPoint, being able to competently create and work with spreadsheets and presentations
  • Knowledge of site policies and procedures.
  • Ability to work with minimal supervision when required.
  • Able to work well under pressure and to tight timescales, assessing and anticipating requirements.
  • Ability to manage multiple work streams in parallel.
  • Ability to prioritise work and to anticipate the Property Managers' requirements and determine what can be actioned or referred in their absence.
  • A friendly, efficient and confident disposition with excellent team working and networking skills with peers, managers and external contacts.
  • Fully flexible, hands-on and strong adaptability skills.
  • Trustworthy, able to maintain confidentiality of highly sensitive information.

Informations complémentaires

A unique opportunity to:

  • Consistently learn and have a "no routine" job.
  • Share an entrepreneurial working environment.



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Jobeo_ch

a inséré cette annonce le 29/08
Membre validé par TopAnnonces
Référence #104460
Type d'annonce J'offre
Type: J'offre
Région 1000 LAUSANNE
Pays Suisse
Date 29/08/2019
Nombre de visiteurs 1 visiteur/s
Référence #104460